DBS News Jul / Aug 2014

August 5th, 2014 by Jonathan Bazely

New paper forms issued by the Disclosure and Barring Service

With the recent changes to the Filtering of Minor Convictions from DBS Certificates (March 2013), the DBS have created a new paper form, which asks the updated ‘Conviction Question’. This was a relatively rapid change and the DBS were unable to instantly change the forms, due to stock held at the DBS and by Registered Bodies. The DBS have now announced that over the next 12 weeks they will be issuing new forms to Registered Bodies, who should destroy any of the old forms currently in stock. New forms have a reference number starting ‘F01’, with the old forms starting ‘F00’. If you are not sure which forms you are currently holding please see our DBS Form Guidance section.

As a electronic Umbrella Body, DDC Ltd use very few paper DBS forms as we submit 99.5% of applications online or use our own simpler forms, where the applicant is not filling in an online application. Any Client still holding a paper DBS form with a reference number beginning ‘F00’ should contact one of the team on 0845 644 3298 to request new blank forms.

Delays at the DBS

More recently we published a News Article detailing the delays that the DBS are currently experiencing. To read more about these delays please read our DDC News Articles section, that will updated periodically to provide updates on the DBS issues.

Lost Certificates

The DBS have confirmed that they are unable to replace lost Certificates and can only re-issue a Certificate within 3 months of the original issue date if the applicant never received the original. If the applicant or employer has lost the Certificate then the only way to obtain a replacement is by making a new application. This includes any Certificate that has been added to the Update Service by the applicant. In this instance the applicant will need to remove their old Certificate from the Service and add the new Certificate when applied for and issued.

Care of addresses

The DBS have reminded employers and Registered Bodies that they can use ‘care of’ addresses for applicants applying from overseas to ensure that the Certificate reaches the applicant. This service should only be used for overseas applicants and only in exceptional circumstances. Any applicant applying through DDC should contact one of the team on 0845 644 3298 or +44 1162 603055 to request a ‘care of’ address in the UK. This should be done before the application is submitted to us and we will require either an email or letter from the applicant to confirm this request.

Amendments to the Rehabilitation of Offenders Act Exceptions Order 1975

From the 1st July 2014 the Exceptions Order changes came into effect for England and Wales. This led to the inclusion of additional positions:

  • Chartered legal executives (now include other Chartered Institute of Legal Executives (CILEx) authorised persons) and CILEx approved managers

  • Special Guardians and those aged over 18 living in the same household as the proposed special guardian. Due to changes taking place across probation services, the order has been amended to include those persons authorised to deliver probation services

  • Those working in the following types of organisations, where they have contact with children as a consequence of carrying out their duties or have access to sensitive or personal information about children:

    • Adoption services or agencies, including voluntary adoption services.

    • Fostering services or agencies.

    • Children’s Homes or residential family centres.

  • The changes also enable the Chief Inspector to carry out DBS checks on the directors and other officers of the agency and similarly, those employed by the agency. Childminder agencies will be able to carry out checks on those working for the agency in the following capacity:
    • managing the agency
    • assessors who enter the homes of the childminder to assess the care and education provided by the child minder

To read the full news please go to the DBS News website.