DBS News March 2016

April 7th, 2016 by Jonathan Bazely

DDC News

The DBS news for March 2016 has now been released and their are some interesting points. We have broken it down in this article, summarised the important aspects and highlighted any effect this will have in the short term.

An update on the Metropolitan Police Performance and Backlog

The Disclosure and Barring Service (DBS) reported in their DBS News November 2015 that they were working with the Metropolitan Police Service (MPS) to reduce their backlog, and assist with the return to their service level agreement. This was expected to be completed by July 2016 and there is no further update on the time frame for recovery. They continue to provide support, training and feedback to the MPS.

Release 1 (R1) – the DBS plan for service modernisation

The DBS recently released information about their transition plans, in collaboration with their IT partner Tata Consultancy Services (TCS), to modernise the service they provide. This includes some of the following changes:

  • movement of some paper based services to online products
  • offering customers alternative routes of communication, for making applications and referrals
  • improved turnaround times for Certificates by using better digital systems

The plan is to release the first aspect of this service improvement in September 2016, followed by two additional elements in November 2016 and January 2017. As part of this transition the DBS will be offering basic level checks, which are currently all processed through Disclosure Scotland. Further specifics of this roll-out are planned to be released in the near future.

Making the most of the DBS Update Service

The DBS have issued a reminder to employers and Umbrella Bodies that they should only review existing Certificates that they have a right to view. This is one of the more complex issues surrounding the DBS Update Service and it does cause some confusion among employers and Certificate holders. When an employer chooses to accept a Certificate on the Update Service they must make sure that it is the same type/level/workforce that they would normally request for the job role on offer. They must not view or accept a Certificate that requests more information than they would normally request.

To illustrate this, an individual may hold a Certificate for their role as a nurse in a Hospital where they undertake Regulated Activity with children and adults, and hold an Enhanced Certificate with both barring lists and both workforce checks. The same individual wishes to volunteer at a local football team with children. The person making the employment decision at the football club should not view the applicant’s existing Certificate as it checks for more information than they are entitled to review. A new application must be requested that releases information relating to children only. The applicant can not give permission to the new employer to run an Update Service Status Check on the existing Certificate.

DBS Checks and right to work checks

The DBS have issued a reminder to all employers to be vigilant with the document checks undertaken as part of a DBS application. Home Office Immigration Enforcement recently undertook a review of the care sector to investigate illegal working. They found that some workers had provided false documents to confirm their right to work in the UK and then used these same documents to apply for a Disclosure and Barring Service check, or vice versa. Please note that a DBS Certificate should not be used as a confirmation of identity or as a proof of right to work in the UK.

The New DBS Code of Practice

In November 2015 the DBS released a new Code of Practice for all Registered and Umbrella Bodies to follow. This code sets out the obligation of the person/organisation submitting applications to the DBS, and any organisation they submit applications on behalf of. As part of this transition the DBS will be visiting Registered Bodies to carry out compliance inspections to demonstrate that their processes and systems meet these requirements.

To read the full news please visit the DBS website.