Upcoming changes to DBS Identity Documents

November 17th, 2017 by Jonathan Bazely

Please note that the Disclosure and Baring Service (DBS) have announced a change to the identity document provided in support of a DBS Standard and Enhanced application. These changes will directly affect applicants applying from outside the UK, with further changes for those applying from outside the EEA.

When will the new DBS document changes take effect?

The DBS announced that the new and old lists of acceptable documents will run along-side each other in a transition period from the 24th October 2017  until the 25th January 2018. After this date all applications must be submitted with the new documentation requirements in place.

Why are these changes being made?

The planned changes are aligning the documentation requirements for a DBS check with the documentation required for a ‘right to work’ check. Right to work checks are required by all UK employers to prevent illegal working. Applicants from outside of the EEA applying for paid work are required to provide supporting documents to confirm their ‘right to work’ in the UK. This means that they must produce a valid Passport or other Photo ID with a corresponding document, for example a work/study Visa or ‘Right to remain’ document (document combinations are provided below).

How will these changes affect applicants?

For those non-EEA applicants applying for paid work these changes should have minimal affect as the documents required should already be in their possession. For those applicants who are unable to prove their ‘right to work’ in the UK, they will not be able to apply for a criminal record check. For all other applicants from the EEA or the UK there will be no change to the requirements as all routes will still be available. It is still the case that non-EEA applicants applying for volunteer work can proceed with a Fingerprint process if they are unable to produce the required documents.

What are the new documents?

The Visa or Work Permit(UK) has moved from a Group 2b document to a Group 2a document however the validity requirements have not changed. The document added to the existing list is as follows:

Group 2a: Trusted Government  / State Issued Documents

Document Notes Issue date and validity
Bank or building society statement
Non EEA countries Issued in last 3 months – branch must be in the country where the applicant lives and works

 

The documents required by non-EEA applicants in support of their application are as follows:

Primary identity documents for non-EEA nationals

Document Notes
A current Biometric Immigration Document (Biometric Residence Permit) issued by the Home Office to the holder indicating that the person named is allowed to stay indefinitely in the UK, or has no time limit on their stay in the UK. UK
A current Biometric Immigration Document (Biometric Residence Permit) issued by the Home Office to the holder which indicates that the named person can currently stay in the UK and is allowed to do the work in question. UK
A current Passport endorsed to show that the holder is exempt from immigration control, is allowed to stay indefinitely in the UK, has the right of abode in the UK, or has no time limit on their stay in the UK
Any current and valid Passport
A current Passport endorsed to show that the holder is allowed to stay in the UK and is currently allowed to do the type of work in question

Any current and valid Passport

A Certificate of Application issued by the Home Office under regulation 17(3) or 18A (2) of the Immigration (European Economic Area) Regulations 2006, to a family member of a national of a European Economic Area country or Switzerland stating that the holder is permitted to take employment which is less than 6 months old together with a Positive Verification Notice from the Home Office Employer Checking Service

UK, less than 6 months old, with additional documents

An Application Registration Card issued by the Home Office stating that the holder is permitted to take the employment in question, together with a Positive Verification Notice from the Home Office Employer Checking Service

UK, with additional documents

A current Residence Card (including an Accession Residence Card or a Derivative Residence Card) issued by the Home Office to a non-European Economic Area national who is a family member of a national of a European Economic Area country or Switzerland or who has a derivative right of residence

UK, must be provided with a Passport

A current Immigration Status Document containing a photograph issued by the Home Office to the holder with a valid endorsement indicating that the named person may stay in the UK, and is allowed to do the type of work in question, together with an official document giving the person’s permanent National Insurance number and their name issued by a Government agency or a previous employer

UK, must be provided with a Passport

A current Immigration Status Document issued by the Home Office to the holder with an endorsement indicating that the named person is allowed to stay indefinitely in the UK or has no time limit on their stay in the UK, together with an official document giving the person’s permanent National Insurance number and their name issued by a Government agency or a previous employer

UK, must be provided with a Passport

How will the DDC systems change to accommodate these changes?

The online system will be updated on 1st December 2017 to accommodate these changes and any application in progress will continue on the document requirements that were in place at the time of application. There will be no requirement to install anything new or run any updates on the system. Depending on the set-up of your local machine you may find it useful to press Control and F5 on your keyboard, to re-load the webpage. This will prevent any issues where a basic copy of the DDC web application is stored by the browser (termed caching).