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HR Guidance

Explore our HR guidance for information on implementing effective disclosure practices, introducing DBS checks, understanding relevant legislation, and accessing sample policy statements to ensure compliance.
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HR Guidance

Why Introduce Disclosures?

Why Introduce Disclosures?

Learn why DBS and criminal record disclosures form an important part of a strong recruitment process, helping employers verify relevant information and make informed decisions when assessing candidates.

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Sample DBS Policy Statements

Sample DBS Policy Statements

Explore DDC's sample DBS policy statements, helping employers meet legal obligations when recruiting individuals with criminal records. These templates promote fair treatment, outline disclosure procedures, and support compliance with the DBS Code of Practice.

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The DBS Code of Practice

The DBS Code of Practice

This Code is established under section 122 of Part V Police Act 1997. It determines the obligations which govern Registered Bodies.

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Disclosure Validity

Disclosure Validity

Understand how long DBS disclosures remain valid, why certificates can become out of date and how employers can approach rechecking staff and accepting existing disclosures.

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How to Introduce Disclosures

How to Introduce Disclosures

Guidance on introducing DBS and disclosure requirements, from assessing the appropriate level of disclosure to updating policies, contracts and communicating requirements with staff.

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Legislation

Legislation

Understand the key legislation affecting DBS checks, safeguarding and HR, with guidance on the laws and regulations that help organisations maintain compliant recruitment and safeguarding practices.

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Disclosure Turnaround Times

Disclosure Turnaround Times

Here we break down the turnaround times that need to be taken into consideration when applying for our services...

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Statutory Incident Reporting

Statutory Incident Reporting

Find guidance on DBS referrals and statutory incident reporting, including when employers and organisations should report individuals who may pose a risk of harm to vulnerable groups.

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HR Guidance

This page aims to provide a resource for HR Managers who are considering the introduction of a disclosure process or the extension of disclosure requirements. This may require existing policies to be updated and contracts to be modified. If you are an HR Manager and would like to discuss these issues further, please feel free to contact us via our contact pages.

Introducing the requirement for existing employees to obtain a Disclosure or apply for PVG membership can be complicated since it usually involves amending an existing contract of employment. Changing any employment conditions should always be handled carefully, so we suggest it is best done in consultation with those employees concerned.

The following pages will guide employers through the Disclosure process, with reference to current employment legislation. It should be noted that we cannot generalise about the process of terminating employment if an existing employee refuses to agree to the proposed changes to their contract of employment. If this situation arises, employers should consult with their HR team to follow their internal processes.

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