Sample policy

• [Organisation name] will only ask an individual to provide details of convictions and cautions they are legally entitled to know about.
• [Organisation name] has undertaken a thorough risk assessment before deciding it is both proportionate and relevant to the position concerned to apply for a Basic, Standard or Enhanced DBS check, also ensuring the role is legally eligible for one of these types of check.
• For those positions where a DBS check is identified as necessary, [organisation name] will ensure that all application forms and other relevant recruitment documentation will contain a statement that an application for a DBS certificate will be submitted in the event of the individual being offered the position.
• [Organisation name] will undertake to treat all applicants for positions fairly and do not discriminate unfairly against any subject of a criminal record check on the basis of a conviction, caution or other information revealed.
• [Organisation name] will ensure that an open and measured discussion takes place on the subject of any offences or other matter that might be revealed on a DBS check where it is not explicit in the policy that such information would be a barrier to employment.
• That the organisation abides by the DBS Code of Practice and/or the Basic check: Processing standards (delete as appropriate for the check type(s) being request).
• [Organisation name] actively promotes equality of opportunity for all with the right mix of talent, skills and potential and welcome applications from a wide range of candidates, including those with criminal records.
• [Organisation name] will ensure that all candidates are selected for interview based on their skills, qualifications and experience.

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Other applicable polices

Other applicable polices that may be helpful to note in your policy documents relating to the rehabilitation of offenders policy.

• Basic check: Processing standards
• DBS Code of Practice
• Handling of DBS certificate information
• DBS checks: guidance for employers
• Disclosing your criminal record
• Rehabilitation Periods
• Registered Body Compliance Policy