Right to Work Checks for Employers
Quality Assured
DDC’s Quality Commitment
Safe & Secure
Our Security Commitment
Online Processing
Pre-employment Screening
Professional
Why choose DDC?
DDC’s Right to Work checking
solution for employers
DDC’s Right to Work check provides an easy online process to ensure your checks align with Home Office and Immigration legislation. We can reduce your administration burden by providing a streamlined and compliant process. You don’t need any training or prior knowledge of the requirements.
We guide you through the process at every step, with a supportive and knowledgeable Customer Service Team on hand for any questions you may have. For non-UK nationals, we obtain the share code information directly from the Home Office and alert you if you need to recheck a document.
Why are compliant Right to Work checks important?
A Right to Work check, when completed correctly, provides employers with a statutory excuse against liability for a civil penalty. This means that if the Home Office find you to have an illegal worker, but you have followed a compliant Right to Work process, you are excused from receiving a potential penalty of £45,000 and £60,000 for repeat offenders.
Updates coming into place from 1st October 2026:
From 1st October, changes to Right to Work checks will mean more types of workers and working arrangements may require a check. This can include certain workers, contractors, subcontractors, freelancers and individuals engaged through online matching services.
The changes also introduce extended liability, meaning businesses further up a contractual chain may face civil penalty in certain circumstances. There will also be a greater focus on identity verification. Meaning organisations need to ensure the appropriate Right to Work check is completed before work begins and that the required evidence is retained.
Digital identity for Right to Work
Digital identity is a government approved method to verify the identity of candidates remotely during the recruitment process. This means that organisations can partner with an IDSP to obtain the required statutory excuse without having to meet applicants in person. The updated guidance from October 1st 2026 places greater emphasis on identity verification and confirming that the individual completing the Right to Work check is the person carrying out the work. Where employers choose a digital verification route, they must use a registered and approved provider. DDC is an approved IDSP for Right to Work checks.
The DDC ID App streamlines the key steps of a Right to Work check, making the process more efficient for everyone.
By using the DDC ID App applicants can now use their smart phone to scan and read their chip-enabled British passport, and then use the camera to match the pictures in the document.
How do DDC ensure compliant employee Right to Work checks?
Compliance is a core requirement where Right to Work checks are concerned. The systems in use drive this compliance whilst ensuring checks are easy to request and complete. Users are given full guidance at the point of need so no additional training is required. Where guidance changes, we update the systems at no extra cost to ensure ongoing compliance. Key features of DDC’s Right to Work service include:
Statutory excuse
We capture the date and the individual who verified the original document and provide a scanned copy of the document. Giving you peace of mind that your Right to Work checks are accurate and compliant.
Risk minimisation and fraud detection
The system will detect potential identity fraud using innovative technology and an experienced team of Case Workers.
No more paperwork
All the information is collected digitally and stored securely so you can manage your Right to Work check and pre-employment screening with ease.
Register your organisation
Registering with Due Diligence Checking (DDC) is a straightforward process that offers numerous benefits for organisations requiring criminal record checks and pre-employment screening. DDC provides true online processing, ensuring a seamless and efficient experience. Our commitment to safety and security means your sensitive data is handled with the utmost care. As an ISO9001 and ISO27001 registered organisation, DDC upholds high standards of quality assurance.
Registration is free, and the setup process is quick, allowing you to start processing checks promptly. Whether you're a small charity or a large corporation, DDC's services are tailored to meet your specific needs, providing support and advice throughout the process.
By partnering with DDC, you can manage your checks and screenings efficiently, ensuring compliance and safeguarding within your organisation.
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Some common questions
We’ve gathered together a large collection of the most common questions we get asked. You can see them all in our FAQ section. We’ve included a few of the most popular below.
Are DDC a certified identity checking service provider (IDSP)?
How will digital identity work?
DDC’s digital identity service works seamlessly with our bespoke and flexible pre-employment screening platform. There are a number of different service options depending on how much or how little you want to be involved. The applicant will be required to nominate their valid British passport. They will then be invited to download the DDC ID app by scanning a QR code. After that it’s a simple three-step process:
Step 1: The applicant uses the camera on their smartphone to scan their document before reading the chip to check all the security features on their identity document.
Step 2: The applicant takes a selfie and completes a liveness test to compare the photo on the identity document.
Step 3: The checks take a matter of minutes and the results are available immediately so the application can be submitted.
A picture of the applicant as checked will appear in your portal, so you can make sure that the same person attends the role. For right to work checks, a copy of the document is provided for you to keep as a record of your statutory excuse.
We have processes and systems in place to ensure seamless integration with the current portal so you’ll know which applicants were checked through digital identity routes, how they were checked and any reasons why they tried and failed. As always, we will fully log everything for your compliance requirements!
How do we complete a manual Right to Work check?
There are three key steps to a manual Right to Work check. To establish a statutory excuse, you must complete all three steps. These include:
- Obtain – You must obtain the original versions of one or more of the acceptable documents.
- Check – You must check the validity of the document(s) in the presence of the applicant.
- Copy – You must make and retain a clear copy of the document(s) and record the date the check was made.
For some non-UK nationals, you can also complete an online check which follows a different process than a manual check of original documents. Applicants can share their Right to Work with you by using the Home Office online Right to Work checking service. To view an individual’s Right to Work online, the applicant must provide a share code to allow you to access the GOV.UK ‘view a job applicants’ right to work page’.
What is a Right to Work Check?
Right to Work checks are a type of pre-employment check used to establish an applicant’s eligibility to work in the UK before they begin employment. The standards are defined by the UK Government and are designed to ensure a strong and fair working environment across the nation. All employers need to demonstrate that all employees have a right to work. This should be done when they join an organisation (before signing an employment contract), and throughout their employment (you might need to recheck at some point in the future).
Why choose DDC?
Online Processing
We offer true online processing, making your life a little easier.
Safe and Secure
Peace of mind knowing that your sensitive data is in very safe hands.
Quality Assured
DDC is a ISO9001 and ISO27001 registered organisation, with a UKAS-accredited ISO certifying body.
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