Re-check notifications
Disclosures are checks made at a moment in time against Government-held records which could be updated at any time. (In truth, the "moment" could be spread over the time taken to issue the Disclosure, which may be some months - but that is a different issue)
As such a Disclosure is technically out of date by the time it is issued, so there needs to be a periodic re-check to ensure that nothing new has been added without the requesting orgainisation's knowledge.
Generally 3 years is considered a reasonable interval for re-checks unless the relationship between the requesting organisation and the individual is more distant, in which case 2 years is more appropriate.
DDC will issue an e-mail notification to requesters listing the people for whom 23 or 35 months has elapsed since their last Disclosure was issued. This will ask the requester to confirm whether the person checked is still in a role that warrants a Disclosure and to notify us if they would like a re-check doing.
The e-mail is purely for information and the period can be set at any number of months.