Guidance for Applicants
This page is designed to assist applicants with completing their paper application form. There are currently several different application forms in circulation, so the first challenge is to identify the correct form.
DDC Forms and Guidance for Enhanced and Standard Disclosures
This is the bespoke application form used by DDC paper applicants only. It shows the DDC company logo in the top left, on both sides of the sheet. This is a double-sided document. Information entered into the form will be transferred to an electronic application form for submission to the DBS, using eBulk. The form itself is designed to be as simple as possible.
Guidance Notes are provided in the application pack to confirm the documents and combination of documents required to complete the application process. As a general rule the minimum number of acceptable documents is three, with at least one document that confirms the address and one document that confirms the date of birth.
DBS Forms and Guidance for Enhanced and Standard Disclosures
These are the forms used by the Disclosure and Barring Service for making an application by paper. They should show the name of the Registered Body in the top left address box, together with a unique ‘F number’ in the top right. These forms are purple in colour and consist of four pages.
Please note that DDC use very few of these forms as we submit applications using eBulk on our own bespoke forms. For guidance on how to complete the DBS form, please go to www.gov.uk/dbs.
DDC Forms and Guidance for Basic Disclosures
This is the bespoke application form used by DDC paper applicants only. It shows the DDC company logo in the top left on both sides of the sheet. This is a double-sided document. Information entered on to the form will be transferred to an electronic application form for submission to the DBS or Disclosure Scotland, using a secure web-service. The form itself is designed to be as simple as possible.
Guidance Notes are provided in the application pack to confirm the documents and combination of documents required to complete the application process. As a general rule, the minimum number of acceptable documents is two, with at least one document that confirms the address and one document that confirms the date of birth.
Disclosure Scotland Forms for PVG Applicants
All Disclosure Scotland forms carry the logo in the top left with a box below ‘for official use only’. Each form will indicate the mandatory fields in yellow that must be completed. With each Disclosure Scotland application requested through DDC, the applicant will receive bespoke guidance notes designed to assist them with completing the form, and returning the correct documentation required to complete the process. Applicants should make a note of the barcode number at the top right of the form if they need to contact Disclosure Scotland about their application.
Applications to join the PVG Scheme* – These forms are for use by applicants who have not yet joined the PVG Scheme or have not yet obtained a Scheme Record through an employer. They are purple and contain eight pages, of which the Registered Body will complete from page 4 onwards.
Applications for existing PVG Members* – These forms are for use by those that require a Scheme Update or an amendment to their Scheme Record already obtained.
*Please note that Clients requesting PVG applications using the DDC Client Area interface will answer some simple questions to ensure that the correct form is sent to the applicant for the type of PVG check they require.
Access Northern Ireland (AccessNI) forms and tick sheets
Access Northern Ireland has moved to a purely online process which requires applicants to create a profile on the AccessNI website and request the correct level of check. As part of the process, DDC will post additional guidance and a tick sheet to the applicant. Please wait to receive this information before beginning the process, as applicants will be required to request a specific type of check and then enter a DDC PIN to ensure that we receive the form information. This guidance will also include the most current documentation requirements as set by AccessNI and where these documents need to be posted to complete the process. For more information, please read our AccessNI information pages.
