Right to Work Checks for Employers

Yes. DDC’s digital identity service is certified against the Home Office digital identity trust framework. There are a number of schemes organisations can become certified against the framework and DDC are accredited for both the right to work and DBS schemes.

DDC’s digital identity service works seamlessly with our bespoke and flexible pre-employment screening platform. There are a number of different service options depending on how much or how little you want to be involved. The applicant will be required to nominate their valid British passport. They will then be invited to download the DDC ID app by scanning a QR code. After that it’s a simple three-step process:

Step 1: The applicant uses the camera on their smartphone to scan their document before reading the chip to check all the security features on their identity document.

Step 2: The applicant takes a selfie and completes a liveness test to compare the photo on the identity document.

Step 3: The checks take a matter of minutes and the results are available immediately so the application can be submitted.

A picture of the applicant as checked will appear in your portal, so you can make sure that the same person attends the role. For right to work checks, a copy of the document is provided for you to keep as a record of your statutory excuse.

We have processes and systems in place to ensure seamless integration with the current portal so you’ll know which applicants were checked through digital identity routes, how they were checked and any reasons why they tried and failed. As always, we will fully log everything for your compliance requirements!

Read more on our digital identity page

There are three key steps to a manual right-to-work check. To establish a statutory excuse, you must complete all three steps. These include:

• Obtain – You must obtain the original versions of one or more of the acceptable documents.
• Check – You must check the validity of the document(s) in the presence of the applicant.
• Copy – You must make and retain a clear copy of the document(s) and record the date the check was made.

For some non-UK nationals, you can also complete an online check which follows a different process than a manual check of original documents. Applicants can share their right to work with you by using the Home Office online right-to-work checking service. To view an individual’s right to work online, the applicant must provide a share code to allow you to access the GOV.UK ‘view a job applicants’ right to work page’.

Right-to-work checks are a type of pre-employment check used to establish an applicant’s eligibility to work in the UK before they begin employment. The standards are defined by the UK Government and are designed to ensure a strong and fair working environment across the nation. All employers need to demonstrate that all employees have a right to work. This should be done when they join an organisation (before signing an employment contract), and throughout their employment (you might need to recheck at some point in the future).