This page provides some information for Recruitment Agencies obtaining DBS (criminal record checks) and pre-employment checks for full time or temporary positions. If you have any general questions you may wish to try our DBS FAQ section or contact us directly. Alternatively you can Register Now for DBS Checks online.

Background checks for Recruitment Agencies: Simplify the Process with DDC

In recruitment, it’s your business to ensure your candidates are a correct fit for whichever position they’re applying for. Whether you’re recruiting into regulated activity or are focused on making informed employment decisions, DDC can help you check your short-term and long-term employees.

The recruitment agency industry tends to be very fast paced, with positions that need to be filled quickly and Clients who want the best applicants for their role. We, therefore, understand the need to ensure pre-employment checks are made as fast and as easy to manage as possible. Our wide range of services and packages also aim to help you protect your reputation as you match recruits with your clients.

If you are looking to Register your organisation with DDC Ltd to request Disclosures on your recruits, why not complete our Registration Page.

What type of background checks are used by recruitment agencies?

If you’re a recruitment agency interested in streamlining or upgrading your pre-employment screening processes for your full-time or temporary positions, these checks are an ideal starting point.

DBS checks for Recruitment Agencies

We understand that as a recruitment agency, you want fast and easy-to-manage results to ensure your recruits and clients also have a smooth experience. That is why our online system is designed to manage all of your checks, from one place. Whether you have one office or are recruiting for multiple locations across the country, DDC can help you.

Let DDC ease the burden of obtaining DBS checks for you, so you can focus on what you do best.

About DBS checks

Reference checks for Recruitment Agencies

Professional and independently verified reference checks can assist you in making optimal hiring decisions consistently. These checks can help you verify your candidate’s employment history and provide insight into their character. Never again will you need to chase after referees!

Our reference checking service can save you time, money, and help safeguard your reputation. Learn more about how we can assist you in managing and obtaining references while verifying employment history.

Discover DDC’s reference checking service

Cover all your bases with a BPSS check

A BPSS check is widely considered the baseline of pre-employment screening across many industries, which is what makes it ideal for recruitment agencies. This check includes a DBS check, reference checks, an identity check and a right-to-work check offering you and your client organisation peace of mind.

Find out more

DDC offers a trial of our system, optional additional services, and full support to reduce the workload for your team. Enquire today to discuss your requirements, learn earn more about costs and criminal record checking.

Who needs a DBS Check? (Formerly CRB Check)

In general your Client organisation should be able to confirm the level of check that they would normally request. If your organisation is working along side a third party provider such as a Healthcare Provider, NHS Trust, School or Care Home and they have asked you to obtain a check, they can normally advise the level of check they require you to obtain. We have some further sector specific pages that can provide more guidance.

If you would like to discuss your requirements then you can contact one of the team on 0845 644 3298.

What Level of Check should my recruits have?

Unfortunately there does not exist a list which will tell you exactly what level of check to request, unless it is stipulated by legislation or a governing body (in which case your Client should be able to tell you). The decision to check staff rests with the employing organisation and in the case of recruitment agencies the role where you will be placing an applicant.

We can provide all levels of criminal record check so there is always the option to check your recruits. The key to making this decision will be to evaluate the role in two aspects:

  1. What level of Disclosure can you request? – The first aspect is to decide what level of Disclosure you are legally entitled to request, based upon the setting where the applicant will be placed and the potential for contact with vulnerable adults and U18s. To help with this process you can view the current DBS guide to eligibility and some of our webpages relating to Regulated Activity.
  2. What is the appropriate level of check for the job being undertaken? – The second task would be to run a risk assessment on the placement on offer. This should be done in conjunction with your Client organisation and take into account aspects such as; the level of supervision, the control of access (e.g. restricted areas) , the type of contact with children/vulnerable adults (e.g. incidental) and any other safeguarding policies put in place. It is most likely the case that your Client has already done this process, so you can potentially re-use their information.

Once the role has been assessed, you can decide the level of Disclosure to obtain on your recruits. We strongly recommend that you record the Risk Assessment process, or any other Client based requirements to ensure best practice.

Getting started – How to obtain pre-employment checks on your staff?

We can open an account for you quickly, there is no registration fee or set-up costs and you could be processing checks today! Our eBulk systems allow the fast and efficient submission of applications to the DBS, with results returned to you via the same electronic channel. If your Recruitment Agency would like to take the work load on themselves, you can register directly with the DBS but there are limitations in that if you process under 1500 checks per year you will only be able to submit paper applications. If your organisation will not be processing more than 100 checks (paper route) or 1500 checks (online route) per year then you will need to Register your organisation with an Umbrella Body such as DDC Ltd rather than going directly to the DBS.

Why should Recruitment Agencies consider outsourcing their pre-employment checks?

Utilising a pre-employment checking service provider can help speed up the checking process for recruitment agencies and make managing multiple applicants hassle-free. A provider can significantly lighten your workload saving you not just time but money.

Additionally, depending on if you chose the right provider, outsourcing your pre-employment checks will make the screening processes simpler for applicants. A pre-employment checking organisation can often provide more insights and advice to applicants struggling or unsure about the process.  

Explore your pre-employment screening options today

How DDC helps our recruitment agency clients

Our bespoke online portal allows you to log-in, enter basic contact details and then we do the rest of the work, sending you an email when the process is completed. We can tailor our system to send you notifications when set stages are complete, so you can track applications and see exactly what we have done to ensure the speedy return of results.

Here at DDC our expert customer service team is here for both you and your applicants every step of the way. Our clients can rely on us to manage all of their applicants’ questions and concerns, saving them time and resource.

Service to suit your needs – with bespoke packages and a flexible system, DDC can accommodate you and your recruits, whether you have

Single management interface – manage all your checks with a single interface, using our dynamic Client Area.

Value for money – DDC know that keeping costs down is a major consideration for all businesses. For this reason, we are constantly optimising our processes to ensure the value we provide is the best in the industry.

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