The United Reformed Church PVG Process
The Protection of Vulnerable Groups (PVG) Scheme applies to applicants working or volunteering in Scotland. There are two different ways to initiate the process based upon the contact details of the Verifier, and the access to the online Client Area. Irrespective of the format for requesting the check the applicant will need to complete one of two types of paper form, as detailed below.
All churches should submit an application for those carrying out Regulated Work within their church, to ensure that they ‘register an interest’ in that applicant. This means that should that applicant become ‘considered for barring’ in the future, the church would be notified by Disclosure Scotland.
Requesting a PVG check online
The online request system will help the Verifier to confirm which of the two forms will be required by the applicant, by asking a series of simple questions about their current status. This primarily relates to whether they have already joined the Protection of Vulnerable Group (PVG) Scheme, whether they have their current Scheme Record and what information was previously requested with their Scheme Record.
By answering these simple questions the system will be able to determine which form DDC will be posting to the applicant, directly to the home address as entered. This will also determine the information that DDC will be asking the applicant to produce, to enable the submission of the application to Disclosure Scotland.
Requesting a PVG check with a fully paper process
Where the process is entirely paper based and the Verifier does not have access to the online Client Area, the above steps for deciding which form to send will need to be handled by the Verifier, and the corresponding forms given to the applicant. To do this we have provided some guidance below about the two types of form and when they should be used:
An application to join the PVG Scheme – this form should be used if the applicant has never joined the PVG Scheme and does not have any kind of PVG Scheme membership number. This application form will result in a Scheme Record being issued to the applicant as their record of the check results. This application will also register the churches interest in the applicant should they become ‘considered for barring’ in the future.
An existing PVG Scheme Member application – this form should be completed by an applicant that has already applied for a PVG Scheme Membership Statement or Record. The results of this check will indicate if anything on the previously issued Scheme Record has been added. If adding/removing information such as Regulated Activity with a particular group, this form should be used.
What if the applicant is already a member of the PVG Scheme?
If the applicant has already joined the PVG Scheme in any format the Verifier should still request an application is completed through the church. The form to be completed will be determined as per the above form requirements. This ensures that the United Reformed Church has ‘registered an interest’ in that applicant and will be informed if there is any ‘consideration for barring’ in the future. This also allows the church to confirm or update the workforce information (Children or Protected Adults) the applicant will be working with in their role.