What are right to work checks?

Right to work checks are a type of pre-employment check used to establish an applicant’s eligibility to work in the UK before they begin employment. The standards are defined by the UK Government and are designed to ensure a strong and fair working environment across the nation. All employers need to demonstrate that all employees have a right to work. This should be done when they join an organisation (prior to signing an employment contract), and throughout their employment (you might need to recheck at some point in the future).

There are some fairly simple steps that employers can undertake to demonstrate that they have done the checks. The .gov website contains all the information you need to get going. If you want some assistance with this process, you want reassurance it has been done correctly or you just want to outsource the requirement then we can support you. We process over 150,000 pre-employment checks each year.

DDC’s right to work checking solution for employers

DDC’s right to work check provides an easy online process to ensure your right to work checks are in line with Home Office and Immigration legislation. We can reduce your administration burden by providing a streamlined and compliant process. You don’t need any training or prior knowledge of the requirements.

Mobile phone screenshots showing DDC's online right to work checking service with digital identity verification.

We guide you through the process at every step, with a supportive and knowledgeable Customer Service Team on hand for any questions you may have. For non-UK nationals, we obtain the share code information directly from the Home Office and alert you if you need to recheck a document.

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Digital identity for right to work

The Department for Science, Innovation and Technology (DSIT) have created digital identity standards to help people securely prove certain attributes about themselves. These standards have been included in the identity verification requirements for both DBS and right to work checks.

Due Diligence Checking's online DBS and right to work checking portal with digital identity verification.

Using the DDC ID App will streamline the key steps of a right to work check. This will make the process more efficient for everyone.

The applicant can now use their smart phone to scan and read their chip-enabled British passport, and then use the camera to match the pictures in the document.

This means that right to work checks to be conducted remotely rather than seeing physical documents.

Obtaining your statutory excuse when conducting right to work checks

There are three key steps to a manual right to work check. To establish a statutory excuse, you must complete all three steps. These include:

  • Obtain – You must obtain the original versions of one or more of the acceptable documents.
  • Check – You must check the validity of the document(s) in the presence of the applicant.
  • Copy – You must make and retain a clear copy of the document(s) and record the date the check was made.

For some non-UK nationals, you can also complete an online check which follows a different process than a manual check of original documents. Applicants can share their right to work with you by using the Home Office online right to work checking service. To view an individual’s right to work online, the applicant must provide a share code to allow you to access the GOV.UK ‘view a job applicants’ right to work page’.

Discover what documents can be used to prove an employees right to work in the UK here.

How do DDC ensure compliant employee right to work checks?

Compliance is a core requirement where right to work checks are concerned. The systems in use drives this compliance whilst ensuring checks are easy to request and complete. Users are given full guidance at the point of need so no additional training is required. Where guidance changes, we update the systems at no extra cost to ensure ongoing compliance. Key features of DDC’s right to work service include:

Statutory excuse

We capture the date and the individual who verified the original document and provide a scanned copy of the document. Giving you peace of mind that your right to work checks are accurate and compliant.

Risk minimisation and fraud detection

The system will detect potential identity fraud using innovative technology and an experienced team of Case Workers.

No more paperwork

All the information is collected digitally and stored securely so you can manage your right to work check and pre-employment screening with ease.


Why choose DDC?

Quick and free set-up – you can be processing your checks the same day with DDC’s free registration and set-up.

Support and advice – you will have access to DDC’s experienced Customer Service Team providing support and advice for all your checks.

Service to suit your needs – with bespoke packages and a flexible system, DDC can accommodate all sectors and organisations.

Secure and reliable – DDC’s system and processes have obtained ISO9001 and ISO27001 accreditation promising you a secure and reliable service.

One platform, multiple checks – manage all your checks with a single interface, using our dynamic Client Area.

Want to see what our current clients think about us? Visit our testimonials page or see our published commitments to security, quality and social value

Why compliant right to work checks are important?

A right to work check, when completed correctly, provides employers with a statutory excuse against liability for a civil penalty. This means that if the Home Office find you to have an illegal worker, but you have followed a compliant right to work process, you are excused from receiving a potential penalty of up to £45,000.

One platform, multiple solutions

Use DDC’s right to work check as either a standalone service or as part of a wider package of pre-employment screening. Combine a right to work check with additional identity checking solutions to provide you with the confidence of knowing who you are employing. We will work with you to create a seamless process to accommodate you and your new starters.

As a premium service provider, we don’t just offer right to work checks. Our platform is flexible so you can add other services as and when you want them.  You can obtain additional confidence when checking an applicant by including a range of identity checking solutions. Our team will work with you to create a seamless process that’s right for you.

Ask the experts

If you would like to know more about how we can help with your right to work checks, speak with our background screening experts today. We can talk you through the process, ensuring you are compliant at every stage and tailor the package to meet your requirements. Contact the team on 0116 260 3055 | 0845 644 3298 or email contact@ddc.uk.net

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