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If you are a pharmacist looking to open an account to process Disclosure and Barring Service (DBS), Disclosure Scotland or Access Northern Ireland checks for your pharmacy staff, please Register Here. We can offer either a paper or online application process to suit your needs.

Who needs a Criminal Record Check in the pharmacy environment?

The General Pharmaceutical Council (GPhC) is the regulator for pharmacists, pharmacy technicians and registered pharmacy premises in England, Scotland and Wales. In Northern Ireland this role is undertaken by The Pharmaceutical Society of Northern Ireland.

Each organisation should run a risk assessment on the roles within the Pharmacy to decide who should have a check and at what level that should be. This includes contracted staff, temporary staff, bank staff, practitioners working under practicing privileges, volunteers, students and learners. Common roles within the Pharmaceutical Industry that may require a check include:

  • Pharmacists
  • Pharmacy Technicians
  • Dispensing Technicians
  • Drugs Delivery Drivers
  • Healthcare Assistants
  • Managers

For help with this Risk Assessment process and how to introduce Disclosures please click here. If you would like further assistance with this or have any questions, why not call one of the DDC Team on 0845 644 3298.

Meeting the CQC inspection criteria (where applicable).

The CQC will ensure compliance with Regulation 21 of the Health and Social Care Act 2008 (Regulated Activities) Regulations 2012. As per guidance from the General Pharmaceutical Council there is no requirement for all Pharmacists to be registered with the CQC however there are often instances where roles in a healthcare setting lead to registration. As part of the CQC assessment process, they may ask for evidence that a suitable DBS Disclosure was obtained when an individual was appointed to the role, and prior to being allowed to work unsupervised with children and/or vulnerable adults. For those employees that may have been employed prior to introduction of these regulations, the responsibility falls on the employer to ensure they are fit to work in that role.

Our systems are designed to easily allow account holders to provide this evidence to an inspector, either by printing a ‘Preview Disclosure Notice’ from the Client Area which can be stored in personnel files, or by using the ‘Manage Applications’ section of the Client Area. These documents and screens also comply with Data Protection principles to ensure staff members’ personal information is kept safe and secure.

DDC’s Services:

As an Umbrella Body for the Disclosure and Barring Service, Access Northern Ireland and Disclosure Scotland we can process applications for Pharmacy Organisations across the UK. Our online DBS application system makes the process easy for applicants to enter their form information and select the documents they intend to present in support of their application. The checking of these documents can then be administered by a single person such as a Pharmacy Manager or delegated to other team members such as a Technician or Receptionist. The application may even be sent by the applicant to DDC, to be checked by our trained staff.